Reptile Tracko | Field Recruitment & Candidate Tracking Software
Field Interviews and Candidate Visits, Without Losing a Lead
A candidate who isn’t followed up within a day or two is usually a candidate lost to someone else. Reptile Tracko keeps candidate records shared and follow-ups owned, not scattered across personal notes.
- Shared candidate records
- Follow-ups owned and tracked
- Live recruiter activity view
Are Candidates Falling Through the Cracks?
Field recruitment teams juggle walk-in drives, candidate visits and interview schedules across multiple recruiters — and gaps cost candidates.
Candidate notes in personal files
A recruiter’s own notebook or phone is the only record of a candidate — and it leaves with them.
Slow follow-up
A candidate not contacted within a day or two often takes another offer in the meantime.
Interview schedules in silos
Drives and interview slots are tracked separately by each recruiter, with no shared view.
Unclear ownership
When a recruiter is unavailable, no one else knows where a candidate stands.
No visibility into recruiter activity
It’s hard to tell which recruiters are converting leads and which drives are underperforming.
One Shared Record for Every Candidate
Reptile Tracko keeps candidate and lead records shared across the team, assigns visits and interviews as tasks with clear ownership, and shows managers which candidates are moving and which have stalled.
Before
Personal notes and memory
Lost when a recruiter is unavailable
With Reptile Tracko
Shared records + tracked tasks
Visible to the whole team
Result
Faster follow-up
Fewer candidates lost to delay
Powerful Features Built for Recruitment
The toolkit field recruitment teams need to keep every candidate owned and moving.
Shared Candidate Database
Every candidate and lead record is visible to the whole team, not one recruiter’s phone.
Interview & Visit Tasks
Assign candidate visits and interview slots as tasks with owners and due dates.
Location-Logged Field Visits
Candidate site visits and walk-in drives are logged with location and time.
Follow-Up Alerts
Get flagged when a candidate hasn’t been contacted within your set window.
Drive & Pipeline Tracking
See candidates by stage across every drive and recruiter in one view.
Mobile-First for Recruiters
Log candidate visits and update status directly from the field.
Recruiter Payroll & Incentives
Calculate pay and incentive-linked attendance from verified field activity.
Role-Based Access
Team leads see their recruiters’ pipelines; regional heads see every drive.
See Recruitment in Action
Real screens from the Reptile Tracko dashboard and mobile app. Tap any screenshot to enlarge it.
Every Candidate’s Stage, at a Glance
Candidates sit in columns by stage, from Applied to Joined, with their source and the role they applied for. Move a candidate to the next stage from the card.
Why it matters: You can see which roles are moving and which have stalled.
- Stage-wise pipeline
- Filter by requisition and source
- Move stages from the card
A Record of Every Candidate Drive
Location and time are captured automatically when a recruiter punches in for a walk-in drive or site visit, and every punch appears on the map.
Why it matters: You know where your recruiters were working, without asking.
- GPS-verified
- Automatic timestamp
- Map of every punch
One Profile per Candidate, Not a Notebook
Contact details, skills, experience, expected salary and the full stage history with remarks live in a single record anyone on the team can pick up.
Why it matters: Handoffs between recruiters lose nothing.
- Full candidate history
- Easy handoff
- Schedule interviews from the profile
Why Businesses Use Reptile Tracko
Recruitment teams use Reptile Tracko to stop losing candidates to slow or missed follow-up.
No Candidate Lost to a Missing Note
Shared records mean a candidate’s history never depends on one recruiter’s notebook.
Clear Ownership at Every Stage
Every candidate has a named owner and a visible next step.
Faster Follow-Up
Alerts catch a candidate before the delay costs you the hire.
Visible Recruiter Performance
See which recruiters and drives are converting, and which need support.
Smooth Handoffs
Reassigning a candidate when a recruiter is unavailable takes a minute, not a search.
Scales With Hiring Volume
Add recruiters and drives without losing track of any single candidate.
Get Started with Recruitment in 4 Steps
- 01
Add Your Recruiters
Create profiles for every recruiter with territory and role.
- 02
Load Candidates & Drives
Import active candidates and upcoming walk-in drives.
- 03
Recruiters Go Live
Recruiters log visits and update candidate status from the field.
- 04
Monitor the Pipeline
Managers track every candidate’s stage and step in on anything stalled.
How Businesses Use Recruitment
Staffing & Recruitment Agencies
Run multiple client drives with a shared, trackable candidate pipeline.
Campus & Walk-In Drives
Log attendance and candidate outcomes for high-volume hiring events.
Retail & Blue-Collar Hiring
Track field recruiters covering multiple hiring locations at once.
In-House Talent Acquisition Teams
Keep candidate records and interview schedules shared across the hiring team.
More Than Just Recruitment
Each module has its own page with more detail — turn on what your hiring team needs.
Personal Notes vs Reptile Tracko
Traditional way
- Candidate notes in a recruiter’s own files
- Follow-ups relying on memory
- Interview schedules tracked separately
- Unclear ownership when someone is out
- No visibility into recruiter activity
With Reptile Tracko
- Shared candidate database
- Follow-ups tracked as tasks
- One shared drive and interview calendar
- Easy handoff between recruiters
- Live view of pipeline and performance
Ready to Manage Your Workforce Smarter?
Start using Reptile Tracko to simplify your field recruitment operations.
Recruitment: Frequently Asked Questions
Can multiple recruiters share the same candidate database?
Yes. Candidate and lead records are shared across the team, so a candidate’s history is never locked in one person’s notes.
How are field visits and walk-in drives tracked?
Recruiters check in through the app, which logs GPS location and timestamp for every visit or drive.
What happens if a candidate isn’t followed up on time?
The system flags candidates that haven’t been contacted within your configured follow-up window.
Can we see recruiter performance across multiple drives?
Yes. Managers get a live view of pipeline status and recruiter activity across every drive and territory.
What happens to a candidate if their recruiter is unavailable?
Any team member can pick up the full candidate record and continue the follow-up without starting over.
Does it support incentive-based recruiter pay?
Yes. Payroll can factor in verified attendance and activity for incentive-linked compensation.
Is this suitable for high-volume campus or walk-in hiring?
Yes. Drive and interview tasks are built to handle high candidate volume across multiple locations.
Keep Every Candidate Owned, Not Lost
Track. Manage. Monitor. Grow.
Shared records, tracked follow-ups, and a live view of your recruiting pipeline from field to offer.
Office plans from ₹50 and field plans from ₹100 per employee per month. See pricing