Reptile Tracko | Order Management
Order Management App, System & Software for Businesses
Field reps book orders from your product catalog in the Reptile Tracko app. Managers approve, accounts bills, and every order is visible on one dashboard, from the customer’s counter to the closing report.
- Catalog with price & stock
- Approval → billing workflow
- Targets & sales dashboard
Order Taking Shouldn’t Depend on Notebooks and Phone Calls
Every order written in a notebook has to be read, retyped and checked before it can be billed.
Paper order books
Orders are written by hand and retyped in the office.
Orders by phone
Reps call orders in, and quantities get misheard.
Out-of-stock surprises
Reps promise products that aren’t available.
Slow billing
Orders sit waiting for approval before anyone bills them.
No sales visibility
You find out how the month went only after it ends.
One Order Flow, From Counter to Billing
Reptile Tracko connects the three people every order passes through: the rep who takes it, the manager who approves it and the accountant who bills it.
Sales rep
Books the order in the app
Manager
Approves or rejects
Accounts
Marks it billed
All three work in the same system, so an order is never retyped, lost between teams or stuck without a status.
How Order Management Works in Reptile Tracko
Seven steps from the customer’s counter to your closing report. Each step happens in the app or the dashboard, not on paper.
- Step 01Sales rep
Create Order
Open Order Form in the app during a customer visit.
- Step 02Sales rep
Select Customer
Pick an existing customer or add a new one.
- Step 03Sales rep
Add Products
Choose items from the catalog; price and stock are shown.
- Step 04Manager
Approve Order
The order is reviewed and approved or rejected.
- Step 05Accounts
Update Status
Approved orders are billed and marked Billing done.
- Step 06Admin
Monitor Orders
Every order, rep and customer in one orders list.
- Step 07Admin
Review Reports
Closing report and sales against targets.
Always Know Where Every Order Stands
Every order carries a status that everyone can see, so nothing sits unnoticed between sales and accounts.
New orders from the field wait for a manager’s review.
ORD-1042 · Sharma General Store
2 items · ₹3,540 · sample
Approved orders move to accounts for billing. Rejected orders go back with a reason.
ORD-1039 · City Mart
5 items · ₹12,800 · sample
Billed orders count towards the rep’s target and appear in reports.
ORD-1031 · Gupta Traders
3 items · ₹6,210 · sample
See the order flow with your own catalog
We’ll set up your items and walk your team through booking, approval and billing.
Everything Your Order Process Needs
Everything a field sales team needs to book orders correctly and get them billed fast.
Product Catalog
Organise products by category with item codes, MRP, selling price and images.
Stock Visibility
Reps see available stock before they confirm an order.
On-the-Spot Order Booking
Book orders in the app during a customer visit, linked to that customer.
Manager Approval
New orders go to a manager to approve or reject before billing.
Billing Workflow
Accounts marks approved orders as billed, so everyone knows the status.
Sales Targets
Set targets for each employee and track achievement through the month.
Sales Dashboard
See orders, value and target progress by employee, customer and product.
Order History
Every customer’s past orders are one tap away for reorders and follow-ups.
See Order Management in the Reptile Tracko App and Dashboard
Actual screens from Reptile Tracko. Tap any screen to enlarge it.
Create Orders in the App During the Visit
Field reps open Create Order, pick the customer and add items by category. MRP, selling price and stock fill in automatically and the order summary updates as quantities are entered.
- Customer picked from your list
- Price and stock filled in
- Order summary before submitting
Your Product Catalog, Priced and Stocked
Admins manage items with item code, name, MRP, selling price and available stock. Reps see exactly this list when they book an order.
- Item code and category
- MRP and selling price
- Stock before ordering
Every Order in One List
The orders list shows who booked each order, for which customer and which items, with the manager and accountant status of every order and an Excel export.
- Employee and customer details
- Item count and quantity
- Manager and accountant status
Who Does What: An Order’s Journey
How a business actually uses order management day to day, role by role.
01 · Admin
Set up catalog
Add categories, items, prices and stock.
02 · Sales rep
Visit customer
Punch in and start the customer visit.
03 · Sales rep
Book order
Add items from the catalog and submit.
04 · Manager
Approve
Review and approve or reject.
05 · Accounts
Bill
Bill the order and mark Billing done.
06 · Admin
Review
Check the closing report and targets.
Ready to stop retyping orders?
Book a free demo and see a full order go from the app to billing in minutes.
What Changes for Your Business
Order management shortens the time between a customer saying yes and the invoice going out.
Faster Order Processing
Orders reach the office the moment they’re booked.
Fewer Order Errors
Catalog selection removes wrong items and misheard quantities.
No Stock Surprises
Reps only promise what’s available.
Clear Order Status
Everyone can see whether an order is pending, approved or billed.
Higher Sales Performance
Targets and live dashboards keep reps focused.
Better Customer Service
Order history makes reorders and follow-ups easy.
Traditional Order Taking vs Reptile Tracko
Built for Businesses That Sell Through Field Teams
FMCG Salesmen
Book retailer orders on the beat route and send them straight for billing.
Distributors
Collect orders from sub-dealers and retailers without phone calls.
Pharma Sales
Take chemist and stockist orders during field visits.
B2B Manufacturers
Let dealer-facing reps book bulk orders with approval before dispatch.
Order Management Works Best With
Orders connect to customers, visits and the people taking them.
Customer Management (CRM)
Every order is added to the customer’s purchase history.
Employee Task Management
Book orders as part of a planned customer visit.
Live Location Tracking
See where each order was booked on the map.
Sales Team Management
The complete toolkit for managing a sales team.
Field Staff Management
Manage field reps from punch-in to the last order.
Logistics & Delivery Management
Hand approved orders over to delivery teams.
Order Management: Frequently Asked Questions
What is order management software?
It handles sales orders from booking to billing. With Reptile Tracko, field reps book orders in the app and the office approves and bills them in the dashboard.
Can reps see stock before placing an order?
Yes. Each catalog item can show available stock, so reps know what they can promise.
How does order approval work?
New orders go to a manager for approval. Approved orders then move to accounts, who mark them as billed.
Can I add my own products and prices?
Yes. Create categories and items with codes, MRP, selling price and stock.
Can orders be linked to customers?
Yes. Every order is linked to a customer, so you can see their full purchase history.
Can I set sales targets for reps?
Yes. Set targets per employee and track achievement on the sales dashboard.
Does order booking work during a visit task?
Yes. Reps can record order items as part of a customer visit.
Can I see where an order was booked?
Yes. Orders booked by field staff can be matched with their location for that visit.
Which plan includes order management?
Order management is included in the field employee plan.
Take Orders Faster with Reptile Tracko
Give your reps a catalog in their pocket and move every order from booking to billing without delays.
- Setup help and catalog import included
- Order management is part of the field employee plan
- Works on Android and iPhone